Privacy policy for members of the public
This policy explains how we comply with legislation and protect the privacy of members of the public.
Why we may process your data
In some cases, we need to process data to ensure that we are complying with our legal obligations in so far as it is authorised by UK law or a collective agreement pursuant to UK law providing for appropriate safeguards for the fundamental rights and the interests of the data subject.
- Scotland Talks Data is the public engagement panel run jointly by Research Data Scotland and SCADR. Therefore, your information may be used to inform analytics and reports regarding your participation within the panel.
- Your data may be processed in order to successfully update consenting individuals with RDS updates through the MailChimp solutions.
- Your data may be collected through our website forms and processed for the purposes of consented user engagement opportunities.
Our lawful basis for processing your data
RDS will utilise the lawful basis of consent for the following areas which require pre-given consent in order to partake in the services and panels in which RDS are involved:
- For data provided by members of the public who are partaking in the Scotland Talks Data engagement panels
- For data provided by those utilising the website features and have given consent for their details to be shared.
For more information regarding our lawful basis, please contact our Data Protection Officer at dataprotection@researchdata.scot. Further data regarding lawful bases for processing can be found on the ICO website.
The types of personal information we collect
RDS collects a range of personal data and information during the process of evaluating applications and freedom of information requests (FOISA - see note 1). This may include:
- Your name
- Address
- Contact details
- Email address
- Telephone number
Methods Of Data Collection
Data may be collected through the submission of enquiries:
- General enquiries
- Feedback or complaints,
- Freedom of information requests, or
- Scottish Imaging Data Enquiry
- Website forms
How your data may be shared
- Your data may be specifically shared with the Scottish Centre for Administrative Data Research if you are involved in the Scotland Talks Data public panel.
- Where you have elected to receive communications from RDS, your data may be shared with the contacts list provider i.e., MailChimp.
How your personal information is stored
If you are a member of one of our public panels, we will store your information on our internal business systems in a secure location for audit and review purposes. This information will be retained in line with our records management policy and retention schedules and will be reviewed on an annual basis. Your information will be removed from our systems as a result of the next review following your dischargement from the panel. If you have consented to marketing communications via MailChimp, your data may be stored on the MailChimp database in order to allow us to contact you.
Last Updated 22 Jul 2024