This privacy policy tells you what to expect when the Research Data Scotland Team collects your personal information.
Why we collect personal data
We gather this information in order to:
- improve the site by monitoring how you use it
- respond to any feedback you send us, if you've asked us to
- send out email alerts to those who have requested them
- The personal data you send us can be viewed by authorised people in the Scottish Government, supplier organisations, agencies and public bodies.
Data we collect
Visitors to our websites
We use a third party service, Google Analytics, to collect information on how you use the site, using cookies and page tagging techniques.
The information we - and Google - collect doesn't identify anyone, and is kept for a maximum of 38 months. If we do want to collect personally identifiable information through the site, we will be up front about it.
Feedback
If you contact us asking a question or giving feedback, we collect your email address and any other personal data contained in your message. If you contact us asking for information, we may need to contact other government bodies to find that information.
Links to other websites
When we link to other websites, we encourage you to read the privacy policy statements contained on those sites.
Cookies
This site places small files, known as 'cookies', onto your computer to collect information about how you browse.
These cookies aren't used to identify you personally.
You will normally see a message on the site before we store a cookie on your computer. Find out more about how to manage cookies.
Measuring site usage
We use Google Analytics to collect information about how you use www.researchdata.scot. We do this to help make sure the site is meeting your needs and to help us make improvements.
We store information about:
- the pages you visit and how long you spend on each page
- how you got to www.researchdata.scot
- what you click on while you're visiting www.researchdata.scot.
Any information we get is received in a way that we can't identify anyone by it. For example, we never receive your name or address.
We don't make any attempt to find out the identities of people visiting www.researchdata.scot, and we don't allow Google to do this either.
All information we get through cookies and analytics will be treated in confidence. We will never sell, trade or give your details to third parties, unless we're required to do it by law. Find out more about security and privacy in Google Analytics.
Opt out
You can opt out of Google analytics cookies.
Your rights
You have a right of access to any personal data we hold about you, by making a Subject Access Request (SAR).
In addition, if you believe that the data we hold is inaccurate or incomplete you can ask us to update our records. If you are unhappy with the way in which we process your personal data you can request that we stop or restrict the processing we complete using your personal data or ask us to delete the personal data we hold about you.
Find out more about your rights on the Information Commissioner's site.
In some circumstances we may not be able to comply with your request. This is because some of these rights are conditional and can only be applied in certain circumstances and/or where there is no compelling reason to continue to process your personal data.
Data Protection
If you would like to contact our Data Protection Officer to obtain your personal data or find out how we deal with personal data in RDS, you may do so by contacting them via email or by letter at:
Data Protection Officer
Research Data Scotland
Bayes Centre
47 Potterrow
Edinburgh
EH8 9BT
Email: dataprotection@researchdata.scot
Complaints
If you feel we have been unable, or unwilling, to resolve your information rights concern, you have the right to lodge a complaint with the Information Commissioner's Office (ICO). The ICO are the supervisory authority responsible for data protection in the UK.
For further information, including independent data protection advice and information in relation to your rights, you can contact the Information Commissioner at:
The Information Commissioner's Office - Scotland
Queen Elizabeth House
Sibbald Walk
Edinburgh
EH8 8FT
Email: scotland@ico.org.uk Telephone: 0303 123 1115